top of page

Supplier code of conduct.

At H&A IT Solutions, we are committed to maintaining the highest standards of professionalism, integrity, and compliance in all our operations. Our Supplier Code of Conduct ensures that our suppliers align with our values, fostering trust, transparency, and mutual respect between H&A IT Solutions, our suppliers, and our valued clients. This Code is a cornerstone of our partnerships, reflecting our dedication to ethical practices, robust data privacy, and sustainable business operations.

1. Compliance with Laws and Regulations

Suppliers are required to comply with all applicable local, national, and international laws, including:

  • Labor laws prohibiting forced labor, child labor, and human trafficking.

  • Environmental regulations promoting sustainability and responsible resource usage.

  • Data protection and privacy laws, such as the General Data Protection Regulation (GDPR), and other applicable privacy standards.

2. Data Privacy and Security

The protection of data is a critical element of our operations. Suppliers must:

  • Adhere to all relevant data privacy laws and implement robust cybersecurity measures to safeguard sensitive data.

  • Ensure secure data transfer, storage, and processing using encryption and other best practices.

  • Notify H&A IT Solutions immediately in the event of any data breach or incident that could compromise sensitive information.

  • Limit the collection, use, and retention of data strictly to authorized purposes.

3. Ethical Business Practices

Suppliers must act with integrity and professionalism in all interactions:

  • Avoid unethical practices, including bribery, corruption, or fraud.

  • Respect intellectual property, ensuring no unauthorized use or distribution of proprietary information.

  • Maintain transparency and accountability in financial, operational, and contractual dealings.

4. Labor Standards

Suppliers must respect fundamental human rights and provide fair labor conditions:

  • Prohibit forced labor, child labor, or any form of exploitation.

  • Ensure fair wages, reasonable working hours, and freedom from discrimination or harassment.

  • Provide a safe and healthy work environment for all employees.

5. Environmental Responsibility

Suppliers are expected to adopt environmentally sustainable practices:

  • Reduce carbon emissions, waste, and resource consumption.

  • Promote eco-friendly practices throughout their supply chain.

  • Comply with all environmental laws and regulations.

6. Procurement Principles

For Clients:

As a client partnering with H&A IT Solutions, you can trust that:

  • We work exclusively with suppliers who meet stringent ethical and data privacy standards.

  • Our procurement process ensures value-driven solutions tailored to your project’s unique needs, with a focus on long-term benefits.

  • Your data is handled securely throughout the project lifecycle, with strict oversight and regular compliance checks.

  • Transparent communication is maintained at every stage, ensuring clarity in supplier selection, project progress, and adherence to privacy and operational protocols.

For Suppliers:​

Suppliers must align with H&A IT Solutions’ procurement principles by:

  • Participating in pre-qualification assessments to verify their capabilities and compliance with legal and operational standards.

  • Providing regular documentation, audits, and reports to validate ongoing compliance.

  • Identifying and addressing risks proactively, including those related to data handling and operational obligations.

  • Upholding sustainability practices to minimize environmental impact.

7. Monitoring and Compliance

H&A IT Solutions ensures continuous oversight by:

  • Conducting regular supplier audits to verify adherence to this Code.

  • Maintaining documentation of compliance and performance for all suppliers.

  • Requiring prompt notification of any changes in supplier ownership, policies, or practices that may affect compliance.

8. Addressing Non-Compliance

Suppliers found in breach of this Code may be required to:

  • Implement corrective actions within a specific timeframe to address the issue.

  • Terminate their relationship with H&A IT Solutions in cases of severe or repeated violations, particularly those involving data privacy breaches or unethical practices.

9. A Shared Commitment to Excellence

​This Supplier Code of Conduct represents our unwavering dedication to ethical practices, secure operations, and quality delivery. By fostering strong, compliant, and responsible partnerships, we empower our clients to achieve exceptional outcomes while safeguarding their data and adhering to the highest standards. We require all suppliers to review and acknowledge this Code, ensuring alignment with H&A IT Solutions’ values and principles. Together, we build a secure, sustainable, and ethical future for the industries we serve.

bottom of page